Venue and Travel Information
Access to the conference venue (PDF:437KB)
Updated on February 2, 2026
Venue
International Conference Center, Waseda University, Tokyo, Japan
1-104 Totsukamachi, Shinjuku-ku, Tokyo, 169-8050, JAPAN
Waseda Campus Website
Transportation
From the Airport to the Venue:
Participants are requested to use public transportation facilities available at the airport. There are two main international airports in Tokyo;
- Narita International Airport (NRT)
- Haneda International Airport (HND)
The host would not provide a transfer service to and from the airport. Participants are requested to arrange their own airport transportation to the respective hotels. Public transportations and taxis are available at the both airports.
For more information, please visit:
Narita Airport: https://www.narita-airport.jp/en/access/
Haneda Airport: https://tokyo-haneda.com/en/index.html/
From the downtown to the Venue:
- By taxi
The most convenient way to reach the venue. - By public transportation
Tokyo is best explored using the highly efficient and reliable public transportaion system such as Japan Railway (JR), subways(Tokyo Metros), and buses.
For added convenience, consider using a "Welcome Suica card" - a prepaid IC card that allows seamless access to most trains, subways, and buses in the city. - Rates: All room rates include breakfast, taxes, and service charges (per person, per night).
- Availability: Please note that room availability is limited during the conference period. Reservations will be handled on a first-come, first-served basis.
- Room Types: Detailed room types and rates for each hotel are listed below. All rooms provided through the ITS2026 Registration System are non-smoking.
- Temperature: Average daytime temperatures range from 22°C to 30°C (72°F to 86°F), with high humidity.
- Rain: Frequent showers and occasional heavy rainfall are common.
- Sunshine: Despite the rain, there are intervals of sunshine and high UV levels.
- Rain gear: Carry a compact umbrella or a light raincoat for sudden showers.
- Clothing: Light, breathable fabrics are recommended to stay comfortable in humid weather.
- Health precautions: Stay hydrated and use sunscreen when outdoors.
- Mosquito protection: Insect repellent is helpful for outdoor activities.
- Eastern Japan (including Tokyo and surrounding areas): 50 Hz
- Western Japan (including Osaka, Kyoto, Hiroshima): 60 Hz
- Many modern electronic devices (such as phone chargers and laptops) support dual frequencies and can be used throughout Japan.
- However, some appliances -particularly those with motors or timers (e.g., hair dryers, electric clocks) -may not function correctly if they are not compatible with the local frequency.
- Travelers from countries using different voltages (e.g., 220-240V) will need a voltage converter and plug adapter.
- 2-flat-pin plugs are used instead of columnar-shaped plugs or 3-pin plugs.
- Police (Hotline): 110
- Ambulance and Rescue: 119
- Short-term visas for Japan are generally issued with a validity period allowing entry within three months from the date of issue.
- Participants are advised to apply for visa support documents in accordance with this timeline to ensure sufficient time for visa processing before the conference (June 28 – July 1, 2026).
- The conference organizers will issue required documents after confirming registration status; however, issuance of these documents does not guarantee that a visa will be granted.
- All visa-related fees and application procedures are the sole responsibility of the applicant.
-
An exception applies to official award recipients of the Rising Stars in Research Program, whose visa application fees will be covered as part of the program benefits (excluding transportation and other incidental costs related to the visa application process).Please note that the conference organizers cannot guarantee visa approval.
1) About a 20-minute walk from JR Takadanobaba Station, or by bus (Nishi-Waseda stop)
2) About a 10-minute walk from Waseda Station on the Tokyo Metro Tozai Line
3) About a 5-minute walk from Waseda Station on the Toden Streetcar (Tokyo Sakura Tram)
4) About a 15-minute walk from Nishi-Waseda Station on the Tokyo Metro Fukutoshin Line
Accommodation
Participants can secure their accommodations through the following two methods:
1. Reservations via the ITS2026 Registration System
The registration system will open on February 20, 2026 (JST).
For the convenience of ITS2026 participants, a selection of hotels near the venue is available through our official travel agent, JTB Corp.
Rihga Royal Hotel Tokyo |
Address | 1-104-19 Totsuka-machi, Shinjuku-ku, Tokyo 169-8613 Hotel Website |
| Room Type | Twin (Single Occupancy) |
|
| Rate (per night) | JPY 38,700 - 66,200 (For stays from June 27 through July 1, 2026) | |
| Distance | 7 min. walk to the venue Route map to the venue |
|
Vessel Inn Takadanobaba Station |
Address | 2-17-4 Takadanobaba, Shinjuku-ku, Tokyo 169-0075 Hotel Website |
| Room Type | Single, Twin, Twin (Single Occupancy) |
Rate (per night) | Single: JPY 23,800 - 35,800 Twin: JPY 35,300 - 47,500 (for 2 persons) Twin(Single Occupancy): JPY 29,800 - 39,800 *Note: Rates are applicable for stays from June 27 through July 1, 2026. |
| Distance | 12 min. bus and walk to the venue Route map to the venue |
|
Sotetsu Grand Fresa Takadanobaba |
Address | 1-27-7 Takadanobaba, Shinjuku-ku, Tokyo 169-0075 Hotel Website |
| Room Type | Single, Twin (Single Occupancy) |
|
| Rate (per night) | Single: JPY 18,470 - 25,170 Twin (Single Occupancy): JPY 23,870 - 31,770 *Note: Rates are applicable for stays from June 27 through July 1, 2026. |
|
| Distance | 12 min. bus and walk to the venue Route map to the venue |
|
Richmond Hotel Tokyo Mejiro |
Address | 3-5-14 Mejiro, Toshima-ku, Tokyo 171-0031 Hotel Website |
| Room Type | Single |
|
| Rate (per night) | JPY 12,100 - 18,900 (For stays from June 27 through July 1, 2026) | |
| Distance | 18 min. bus and walk to the venue Route map to the venue |
2. Self-Arranged Booking
Participants are also free to make their own arrangements through online travel agencies (OTAs) or by contacting hotels directly.
Official Tokyo Hotel Guide:You can find a comprehensive list of accommodations in the city via The Official Tokyo Travel Guide.
About Tokyo
Tokyo is a dynamic metropolis where tradition and innovation seamlessly coexist. As the capital of Japan, Tokyo offers visitors a unique blend of rich cultural heritage, cutting-edge technology, and vibrant urban life. From historic temples and tranquil gardens to bustling shopping districts and world-renowned cuisine, the city provides an unforgettable experience for every visitor.
Waseda University, the host of this year's conference, is one of Japan's most prestigious academic institutions and is located in the heart of Tokyo.
Also, Tokyo boasts one of the most efficient and convenient public transportation systems in the world. With an extensive network of trains, subways, and buses, getting around the city is fast, easy and reliable.
For international visitors, we highly recommend using the "Welcome Suica" card which is designed specially for short-term visitors. This prepaid IC card allows you to seamlessly travel on most trains, subways and buses in Tokyo and other major cities.
https://www.japan.travel/en/destinations/kanto/tokyo/
Language
The Japanese language is the official language and is generally used.
Weather
During late June and early July, Japan experiences the rainy season (Tsuyu), characterized by warm, humid, and often wet conditions. Despite the rain, June is a beautiful time to visit, with lush green landscapes and blooming hydrangeas, offering a uniquely atmospheric experience of Japan.
Time Zone
GMT+9 hours.
Electricity
Japan uses a 100-volt electrical system, but the frequency differs between regions:
The boundary between the two systems is approximately marked by Fuji River in Shizuoka Prefecture and Itoigawa in Niigata Prefecture.
"Important for International Visitors"Currency
The official currency of Japan is the "Japanese Yen (JPY, ¥).
Banknotes come in denominations of ¥1,000, ¥2,000(rare), ¥5,000 and ¥10,000, while coins include ¥1, ¥5, ¥10, ¥50, ¥100, and ¥500.
While credit cards and digital payment methods are becoming more common in Tokyo, many places - such as small restaurant, local shops, and older establishments - still prefer cash. Therefore, it is advisable to carry some Japanese yen with you during your stay.
Emergencies
Insurance and Medical Emergencies
The host would not bear any cost of insurance for participants, medical or other expenses. The host, therefore, requests participants to make necessary arrangements for insurance and medical coverage before their travel.
Visa Information
Participants are responsible for obtaining the appropriate visa to enter Japan. To check whether you require a visa, please visit the website of the Ministry of Foreign Affairs of Japan (MOFA).
The conference organizers are unable to intervene with Japanese embassies/consulates on behalf of applicants regarding visa matters.
Visa Support Documents
Participants who require supporting documents for their visa application (e.g., a Letter of Invitation) are kindly requested to note the following:
Eligibility
Visa support documents will be issued only to registered and fully paid presenting authors.
Application Start Date
Requests for visa support documents will be accepted from late March 2026 (approximately three months prior to the conference).
Important Notes